Vegas LED Walls: What to Look Out For
When choosing your Las Vegas LED walls, be sure to review these tips with your AV production partner.
Vegas LED Walls — Key Considerations
If you’re considering using LED walls in your exhibit, you’re already well on your way to capturing the attention of attendees. However, not all LED walls are alike. Work collaboratively with your AV production partner to choose the LED walls that are right for your exhibit. For starters, we recommend that you can use the criteria described below.
When renting Vegas LED walls from an AV company, it’s essential to ask the right questions to ensure that you get the right equipment and services for your event. Here are some important questions to consider:
What Types of LED Walls Do You Offer?
Inquire about the different types and sizes of Vegas LED walls available for rent to determine which one best suits your event’s requirements.
What is the Rental Cost?
Ask for a detailed breakdown of the rental cost, including any additional fees such as delivery, setup, and teardown charges. Clarify the billing structure, whether it’s per day, per event, or another arrangement.
Is There a Minimum Rental Period?
Determine if the AV company has a minimum rental duration and whether they offer flexibility in case you need the LED wall for a shorter period.
What Is the Resolution and Quality of the LED Wall?
Understand the resolution and visual quality of the LED wall to ensure it meets your content and display expectations.
Do You Provide Onsite Support?
Ask if the AV company offers on-site technical support during your event, including setup, troubleshooting, and teardown assistance.
What Is Included in the Rental Package?
Request a list of all the equipment and services included in the rental package, such as LED panels, mounting hardware, cables, media players, and content management software.
Can You Customize the LED Wall for My Event?
Discuss customization options for the LED wall, including content creation, branding, and any special effects or interactive features you may require.
What Are the Power Requirements?
Determine the power requirements for the LED wall and ensure that your event venue can provide the necessary electrical support.
How is Content Managed and Displayed?
Understand how content is managed and displayed on the LED wall. Ask about content scheduling, playback options, and compatibility with your content sources.
Can You Provide References or Examples of Past Rentals?
Request references from previous clients who have rented Vegas LED walls from the company. Also ask for examples of events where their LED and other AV equipment was used.
What is the Setup and Teardown Process?
Inquire about the setup and teardown process, including the estimated time required for installation and dismantling of the LED wall.
Is There a Backup Plan for Technical Issues?
Discuss contingency plans in case of technical issues during your event, such as spare equipment or rapid technical support.
What Is the Delivery and Pickup Schedule?
Coordinate the delivery and pickup schedule with the AV company to ensure the LED wall arrives, is set up, and is taken down and removed at the right times for your event.
What Are the Terms and Conditions of the Rental Agreement?
Review the rental agreement carefully, paying attention to terms, conditions, cancellation policies, and any liabilities or insurance requirements.
Do You Have Liability Insurance?
Verify whether the AV company carries liability insurance to cover any accidental damages or incidents during the rental period.
Can You Assist with Permits and Venue Coordination?
Ask if the AV company can help with obtaining permits and coordinating logistics with your event venue. The AV company should know the venue inside and out and should be able to help with logistical planning.
What Is the Payment Schedule?
Clarify the payment schedule, including deposit requirements and when the final payment is due.
Partner with a Reputable AV Provider
By asking these questions and thoroughly discussing your event’s needs with the AV company, you can ensure a smooth and successful LED wall rental experience, providing your audience with a visually engaging and memorable event.
TST is the total show production solution for anyone who hosts, plans, manages, or produces trade shows, conferences, corporate meetings, and nightclub events. To support exhibit builders at NIADA and other big shows, TST provides AV design, setup, staffing, and operation. Our services include audio, video, LED and OLED walls, lighting, staging, computers and laptops, AV gear rentals, and affordable trade show Wi-Fi.
Partnering with a reputable AV provider for your LED walls can enable you to display dynamic, eye-catching content while also controlling budget and environmental impacts. In fact, working with a trusted AV provider is probably the most environmentally friendly choice for Vegas LED walls, along with your other exhibit AV technology needs.
To learn more about LED wall technology and the latest advancements and industry tips, check out the following articles from our website:
Exhibit LED Wall Selection Criteria
The Difference Between LED and OLED
TST’s beMatrix bePartner Relationship
Las Vegas AV Technology Rentals
Reach Out!
In the events industry, what you know and who you know are everything. Total Show Technology knows the Pacific Southwest, Las Vegas, and all of the venues inside and out. We also travel with our clients to support their shows around the country. In an industry where almost anything can go wrong, we make sure everything goes right.
